How do I process a deal post funding?

1. Verify Closing Date (MA & HS)

• Fulfillment

  • updates Closing Date in MA if closing did not happen on the scheduled date. This will autopopulate HS.

  • Follow up for Registered Instruments.

  • Save registered instruments in documents on the deal (HS).

• Verify Loan Details on the deal:

  • Instrument Number (also update in MA under Property Details).

11. Broker Communication & Finder’s Fee Processing (HS)

• Fulfillment send broker email using "Finders Fee EFT" template.

  • Confirm brokerage details and broker fee amount on the deal.

• Once broker confirms details:

  • Fulfillment updates field, Send to Accounting,

  • System creates a ticket for Accounting Admin (Category: Closing, SubCat: New Business)

• Admin processes Finder’s Fee (aka Brokers fee) and sends EFT confirmation.

• Send Finder’s Fee EFT Confirmation Email to broker using template:

  • Attach EFT confirmation receipt.

  • Attach Finder’s Fee Letter.

  • CC brokerage accounting dept if applicable.

12. Final Completion (MA & HS)

• Remove name from Task Section in MA.

• Change status to Complete in MA.

• Verify all records are correctly saved in Hubspot and MA.

• Set a follow up task list on the first payment date in MA

13. Post Closing File Review

• Wait for Lawyers Closing report

• Upload insurance policy to HubSpot and create an insurance ticket assigned to Amanda. (see note in Ticket Spreadsheet)

• Follow the post-closing checklist (separate document) to ensure all documents have been received from lawyers and are accurate. ** do we want the full process?